USMARC Concise Bibliographic: Note Fields (Part 2: 536-58X)


Fields 536-586 contain bibliographic notes which are more specific in nature. A significant number of these note fields are used to record information relating to the archival or serial control of the bibliographic item.

536 - FUNDING INFORMATION NOTE (R)


Contract, grant, and/or project numbers when the described material is the result of a funded project. Information concerning the sponsor or funding agency also may be included.

Indicators


Both undefined; each contains a blank (#)

Subfield Codes

Examples


536
##$aSponsored by the World Health Organization

536
##$aSponsored by the Advanced Research Projects Agency through the Office of Naval Research. $bN00014-68-A-0245-0007 $cARPA Order No. 2616

536
##$cEF-77-C-01-2556

536
##$aSponsored by the U.S. Energy Research and Development Administration. $d9103450

536
##$aSponsored by the U.S. Air Force ##$e601101F ##$f1LIR ##$g5H ##$hWUAFGLILIR5H01

536
##$aSponsored by the U.S. Dept. of the Army ##$e61102A ##$f1D161102B710 ##$g00 ##$hWU425

536
##$aSponsored by the U.S. Dept. of the Navy ##$e62711N ##$fF11121 ##$gRF11121806 ##$hWUNR004105

536
##$aSponsored by the U.S. Defense Nuclear Agency ##$ePE62715H ##$fX88QAXV ##$gX000 ##$hWU08

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538 - SYSTEM DETAILS NOTE (R)


Technical information about an item, such as the presence or absence of certain kinds of codes, recording densities, parity, blocking factors, software programming language, computer requirements, peripheral requirements, trade name or recording systems, number of lines of resolution, and modulation frequency. For sound and videorecordings, information about the trade name or recording system(s) (e.g., VHS), modulation frequency and number of lines of resolution may be included.

Indicators


Both undefined; each contains a blank (#)

Subfield Codes

Examples


538
##$aData in extended ASCII character set.

538
##$aWritten in FORTRAN H with 1.5K source program statements.

538
##$aSystem requirements: IBM 360 and 370; 9K bytes of internal memory; OS SVS and OSMVS.

538
##$aDisk characteristics: Disk is single sided, double density, soft sectored.

538
##$aVHS.

538
##$aCompact disc.

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540 - TERMS GOVERNING USE AND REPRODUCTION NOTE (R)


Terms governing the use of the described materials (e.g., copyrights, film rights, trade rights) after access has been provided.

Indicators


Both undefined; each contains a blank (#)

Subfield Codes

Examples


540
##$aLiterary rights of Carrie Chapman Catt have been dedicated to the public.

540
##$aRestricted: Copying allowed only for non- profit organizations.

540
##$3Recorded radio programs $aThere are copyright and contractual restrictions applying to the reproduction of most of these recordings; $bDepartment of Treasury; $cTreasury contracts 7-A130 through 39- A179.

540
##$3Transcripts $aConfidential, copying limited; $dStudent named on document.

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541 - IMMEDIATE SOURCE OF ACQUISITION NOTE (R)


Information on the immediate source of acquisition of the described materials. The field is used primarily for original or historical items or other archival collections.

Indicators


Both undefined; each contains a blank (#)

Subfield Codes

Examples


541
##$cGift; $aLeavitt Hunt's daughter, Mrs. William E. Patterson; $d1947.

541
##$aSource unknown.

541
##$35 diaries $n25 $ocubic feet; $aMerriwether, Stuart; $b458 Yonkers Road, Poughkeepsie, NY 12601; $cPurchase at auction; $d1981/09/24; $e81- 325; $fJonathan P. Merriwether Estate; $h$7,850.

541
##$3Videocassette $cCopyright deposit; $dReceived: 1/16/85 from LC video lab; $aCopyright Collection.

541
##$aSparkling Brew Beer Company; $bNew Hops Road, Port Washington, WI 53074; $e1987-1; $n4 $orecord center cartons; $n2 $oreels of microfilm; $d1987/01/02.

541
##$3Materials scheduled for permanent retention $a25 $oreels of microfilm $aU.S. Department of Transportation; $cTransfer under schedule; $d1980/01/10.

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544 - LOCATION OF OTHER ARCHIVAL MATERIALS NOTE (R)


The name and address of the custodian of materials that, at a previous time, have been part of the same collection or record group as the described materials.

Indicators

Subfield Codes

Examples


544
##$dBurt Barnes papers; $eAlso located at; $aArchives of American Art, Smithsonian Institution.

544
##$dWilliam Fords Provenance; $eFreen College; $b727 Prologue Blvd., History City, MA, $cUSA.

544
##$dSeries 462 (Register of criminal actions, 1929-1942); $eNot included in the initial transfer, accessioned as a separate series.

544
1#$nOther records relating to the delivery of health care services can be found in the Health Care Services Division files of the Dept. of Health fonds.

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545 - BIOGRAPHICAL OR HISTORICAL DATA (R)


Biographical information about an individual or historical information about an institution or an event used as the main entry of the bibliographic record for the described materials. When a distinction between levels of detail is required, a brief summary is given in subfield $a and a fuller annotation is given in subfield $b.

Indicators

Subfield Codes

Examples


545
##$aActive from March 15, 1905 until April 17, 1989.

545
0#$aBorn Kingston, N.Y., April 4, 1856; worked at J.J. Bufford's Lith. in Boston, 1890-1895.

545
##$aAuthor and reformer. Born Harriet Elizabeth Beecher. Married (1836) Calvin Ellis Stowe (1802- 1886).

545
1#$aThe Office of Geography provides research and other staff services for the interdepartmental Board on Geographic Names and the Secretary of the Interior on foreign geographic nomenclature. $bThe Office inherited functions and records of earlier boards and committees engaged in similar work. The earliest of these, the U.S. Board on Geographic Names, was created by an Executive order of September 4, 1890, to ensure uniform usage throughout the executive departments of the Government...

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546 - LANGUAGE NOTE (R)


Textual information on the language of the described materials. A description of the alphabet, script, or other symbol system (e.g., arabic alphabet, ASCII, musical notation system, bar code, logarithmic graphing) may also be included. Coded language information is contained in fields 008/35- 37 (Language) and/or 041 (Languages).

Indicators


Both undefined; each contains a blank (#)

Subfield Codes

Examples


546
##$aIn Hungarian; summaries in French, German, or Russian.

546
##$aEnglish, French, or German.

546
##$3John P. Harrington field notebooks $aApache; $bPhonetic alphabet.

546
##$3Marriage certificate $aGerman; $bFraktur.

546
##$aLatin; $bRoman alphabet.

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547 - FORMER TITLE COMPLEXITY NOTE (R)


A description of the complex relationship between former titles when an intelligible note cannot be generated from the data in field 247 (Former Title or Title Variations).

Indicators


Both undefined; each contains a blank (#)

Subfield Codes

Examples


547
##$aTitle varies: 1716?-1858, Notizie del mundo--1860-71, 1912- - Annuario pontificio (1872-1911, Gerarchia cattolica).

547
##$aEdition varies: 1916, New York edition.

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550 - ISSUING BODY NOTE (R)


Information about the current and former issuing bodies of a serial.

Indicators


Both undefined; each contains a blank (#)

Subfield Codes

Examples


550
##$aOrgan of the Potomac-side Naturalists' Club.

550
##$aVols. for 1972- - issued with: Bureau de recherches geologiques et minieres.

550
##$aVols. for 1878-1902 issued by the Bureau of Statistics (Dept. of the Treasury); 1903-11 by the Bureau of Statistics (Dept. of Commerce and Labor); 1912-37 by the Bureau of Foreign and Domestic Commerce; 1938- - by the Bureau of the Census.

550
##$aVols. for 1921-1927 published under the auspices of the British Institute of International Affairs.

550
##$aVols. for 1974- - published in cooperation with the Kansas State Board of Agriculture.

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551 - ENTITY AND ATTRIBUTE INFORMATION NOTE (R) [PROVISIONAL]


Contains a description of the information content of the data set, including the entity types, their attributes, andthe domains from which attribute values may be assigned.

Indicators


Both undefined; each contains a blank (#)

Subfield Codes

Examples


551
##$aElevation point $ba point of known elevation $cElevation $daltitude above or below a reference datum $g999 to 2641 $jmeters.

551
##$aScale bar and text, title information text $bLevel 1, Green

551
##$asoil type $bsoil mapping unit polygon (SCS) $cnumbered $dsoil category, user-defined $g1-4 $jinteger $k19940809-19940812 $luntested

551
##$afloodplain polygon $b100 and 500 year floodplain zones (FIRM maps (FEMA)) $cuser-id $dfloodplain zone, USACERL $g100-500 $jYears (time)

551
##$oThree observables: Carrier-phase measurements, pseudorange (code) measurements, and observation times, as well as station and antenna information $pGPS Bulletin, Vol. 3, No. 3, September-October 1990 issue, from the Commission VIII International Coordination of Space Techniques for Geodesy and Geodynamics

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555 - CUMULATIVE INDEX/FINDING AIDS NOTE (R)


Information on the availability of cumulative indexes for serials or finding aids and similar control materials for archival and manuscripts control and visual materials.

Indicators

Subfield Codes

Examples


555
##$aVols. 1 (1917)-10 (1944) in v. 11, no. 1.

555
0#$3Inventory $bavailable in library; $cfolder level control.

555
8#$aCards are filed in the Biographical Index in the Reading Room.

555
0#$3Claims settled under Treaty of Washington, May 8, 1871 $aPreliminary inventory prepared in 1962; $bAvailable in NARS central search room; $bNARS Publications Sales Branch; $dUlibarri, George S. ...

555
0#$aCard files (on approx. 187,000 cards and 5,339 rolls of microfilm); $cItem level control.

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556 - INFORMATION ABOUT DOCUMENTATION NOTE (R)


Information about the documentation of a file, e.g., codebooks that explain the content and use of the file.

Indicators

Subfield Codes

Examples


556
##$a"Technical Documentation for Computer Tapes, 1974 Census of Agriculture, County Reports and Miscellaneous Tables."

556
8#$aDocumentation also available as FSWEC- 77/0387-1.

556
##$aBASIC reference. 3rd ed. Boca Raton, Fl. : IBM, c1984. (Personal computer hardware reference library); 6361132.

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561 - OWNERSHIP AND CUSTODIAL HISTORY (R)


A copy-specific field that contains information concerning the ownership and custodial history of the described materials from the time of their creation to the time of their accessioning, including the time at which individual items or group of items were first brought together in their current arrangement or collation.

Indicators


Both undefined; each contains a blank (#)

Subfield Codes


See the descriptions of subfields $3, $5, and $6 under field 500.

Examples


561
##$aFrom the collection of L. McGarry, $b1948-1957.

561
##$aOriginally collected by Paul Jones and maintained by his nephew, John Smith after Jones' death. Purchased in 1878 by Henry Green, who added prints and drawings purchased at auctions in New York and Paris, 1878- 1893.

561
##$bCollated: 1845-1847.

561
##$3Family correspondence $aOriginally collected by Henry Fitzhugh, willed to his wife Sarah Jackson Fitzhugh and given by her to her grandson Jonathan Irving Jackson, who collected some further information about his grandmother and the papers of their relatives and Cellarsville neighbors, the Arnold Fitzhugh's, before donating the materials along with his own papers as mayor of Cellarsville to the Historical Society.

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562 - COPY AND VERSION IDENTIFICATION NOTE (R)


Information that distinguishes the copy or version of materials held by an archive or manuscript repository when more than one copy or version exists or could exist.

Indicators


Both undefined; each contains a blank (#)

Subfield Codes

Examples


562
##$aAnnotation in Wilson's hand: Copy one of two sent to John Phipps, 27 March 1897; $bCopy identified as Declaration of Dissolution, Phipps copy.

562
##$e3 copies kept; $bLabelled as president's desk copy, board of directors' working file copy, and public release copy.

562
##$cVersion with air-brushed color illustrations; $e3 copies.

562
##$3Deacidified copy $aWith Braun's annotations by hand; $bIncludes personal library seal embossed.

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565 - CASE FILE CHARACTERISTICS NOTE (R)


Information on the content, characteristics, and/or the number of cases or variables making up a case file or a database.

Indicators

Subfield Codes

Examples


565
##$3Military petitioners files $a11; $bname; $baddress; $bdate of birth; $bplace of birth; $bdate of application; $bdates of service; $bbranch of service; $brank; $bdate of induction; $blatest occupation; $bdependents; $cpensioners; $dCivil War (1861-65) veterans

565
0#$3Product use survey $a3; $bsex; $bage; $bmarital status; $cretail customers; $dNortheast coast distribution area

565
0#$3Conscription files $a9; $bSSN; $bname; $baddress...

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567 - METHODOLOGY NOTE (R)


Information on significant methodological characteristics of the material, such as the algorithm, sampling procedures, or validation characteristics.

Indicators

Subfield Codes

Examples


567
##$aComparison of visible plume outlines with 39 plumes (Chalk Point-14, Paradise-13, Lunen-12); measured source and ambient conditions were input for the validation tests for each of the 39 runs.

567
8#$aRandom sample of system users for first quarter 1982; every fourth name in authorization registers; comparison with system-generated transaction report.

567
##$aContinuous, deterministic, predictive.

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580 - LINKING ENTRY COMPLEXITY NOTE (R)


A description of the complex relationship between the described item and other items when an intelligible note cannot be generated from data in the linking entry fields 760-787.

Indicators


Both undefined; each contains a blank (#)

Subfield Codes

Examples


580
##$aContinued in 1982 by: U.S. exports. Schedule E commodity groupings by world area and country.

580
##$aMerged with: Index chemicus (Philadelphia, Pa. : 1977), to form: Current abstracts of chemistry and index chemicus (Philadelphia, Pa : 1978).

785
17$tCurrent abstracts of chemistry and index chemicus (Philadelphia, Pa : 1978)$x0161- 455X$w(DLC)###83642299

580
##$aCumulates: Deutsche Bibliographie. Wochentliches Verzeichnis.

580
##$aContinued by: Ionospheric predictions issued by the laboratory under its later name: Institute for Telecommunication Sciences and Aeronomy.

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581 - PUBLICATIONS ABOUT DESCRIBED MATERIALS NOTE (R)


A citation to or information about a publication that is a study or analysis of the described materials.

Indicators

Subfield Codes

Examples


581
##$aThe vanishing race and other illusions : photographs of Indians by Edward S. Curtis / Christopher Lymen. New York : Pantheon Books, 1982.

581
8#$aThe adjusted 1970 numbers are used as a basis for the annual county population estimates published in Current Population Reports Series P-26 and P- 25.

581
8#$aReproduction: Antiques, June 1952, p. 76.

581
8#$aInventory of American Sculpture: photocopy. 1982.

581
##$3Preliminary report $a"A General Crop Growth Model for Simulating Impacts of Gaseous Effluents from Geothermal Technologies," Kercher, J.R. UCRL- 81014, 1978.

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583 - ACTION NOTE (R)


A copy-specific field that contains information about processing, reference, and preservation actions. For those using the field to record preservation activities, a list of Standard Terminology for USMARC Field 583 is available.

Indicators


Both undefined; each contains a blank (#)

Subfield Codes

Examples


583
##$aPreserve; $bPA-061; $c19831204



583
##$38 record center cartons $n8 $ocu. ft.; $aAccession; $b82-14; $c19820606

583
##$aSolicit; $lPreviously offered; $c19841015

583
##$aAppraise; $bOPR 80/144; $dQuinquennial

583
##$aTransfer; $eAt conclusion of court case

583
##$aQueued for preservation; $c19861010; $ePriority; $fTitle IIC project $5DLC

583
##$3Patent case files $n12 $oreels of microfilm; $lFilmed; $c19811017; $jCentral Services

583
##$aFumigate; $n37 $oarchives boxes; $n14 $obound vol.; $b79-54; $c197906; $kJJI

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584 - ACCUMULATION AND FREQUENCY OF USE NOTE (R)


Information on the rates of accumulation (for continuing, open-ended accessions) and/or the rate of reference use of the described materials.

Indicators


Both undefined; each contains a blank (#)

Subfield Codes

Examples


584
##$3General subject files $a45 cu. ft. average annual accumulation 1970- 1979. $a5.4 cu. ft. average monthly accumulation, 1979-82. $aCurrent average monthly accumulation is 2 cu. ft.

584
##$bAn average of 15 reference requests per month, with peak demand during June and December. $bTotal reference requests for 1984: 179.

584
##$3Employee records $a10 cu. ft. annual accumulation.

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585 - EXHIBITIONS NOTE (R)


A copy-specific field that contains a citation to an exhibition where the described materials have been shown.

Indicators


Both undefined; each contains a blank (#)

Subfield Codes

Examples


585
##$aExhibited: "Visions of City & Country: Prints and Photographs of Nineteenth-Century France," organized by Worchester Art Museum and the American Federation of Arts, 1982.

585
##$3Color lithographs $aExhibited: "Le Brun … Versailles," sponsored by the Cabinet des dessins, Mus‚e du Louvre, 1985- 1986.

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586 - AWARDS NOTE (R)


Information on awards associated with the described item.

Indicators

Subfield Codes

Examples


586
##$aAcademy Award for Best Picture, 1987

586
8#$a"Emmy Award for Best Classical Program in the Performing Arts, 1980/81"

586
##$aCaldecott Medal, 1979

586
##$aNational Book Award, 1981

586
##$aPulitzer Prize for Nonfiction, 1981

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59X - LOCAL NOTES


The 590-599 fields are reserved for local use and local definition.
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